COCC Meeting Minutes – October 2020

Candlelight Oaks Civic Club, Inc
Minutes of Board of Directors Meeting
October 8, 2020

Sandy Ericksen President
Lori Bulla Vice-President & Pool Committee Chair
Dan Gonzalez Treasurer
Charlie Bowman Volunteer Assistant Treasurer
Marilyn Harper Secretary & Acorn Editor
A.D. Koen Security Committee Chair
Michael Kuhnen Deed Restrictions Chair
Darin Lee Landscaping Chair
Cassie Ramsay Social Committee Chair
Johanna Wolfe Long Range Planning & Government Outreach

Present: Sandy Ericksen, Lori Bulla, A.D. Koen, Dan Gonzalez, Johanna Wolfe, Michael Kuhnen, Marilyn Harper. Not Present: Cassie Ramsay, Darin Lee, Charlie Bowman. NOTE: Due to the ongoing COVID-19 lockdown and social distancing, this meeting was hosted by Sandy using ZOOM technology.

Sandy opened the meeting at 7:35 pm.

Treasury: Dan gave us a summary of the treasury, which showed that both revenues and expenses were favorable to what had been budgeted through September. Not being able to do normal social events due to Covid is the main reason for that. Accounts Receivable still has the same debts due to unpaid assessments, for a total of about $14K. There are 17 homeowners not paid up for 2020, and 7 others that have dues unpaid for longer than one year.

Security: A.D. said he is going to work with Mike Kuhnen and website admin Polina Blossman to see if the fillable PDF file will work as a submission format for sending a vacation watch request to Homeland Protective Service. Typing your info into a file which can be sent to HPS avoids the problem of having to download, print, fill, then scan back in to your device. There was a discussion of the intruder event on Oakhaven Sept. 26. A.D. said the Security Chair should keep a log of such incidents. He was asked to advise HMS about the Oaksfest with food trucks at the pool to be held on Oct 10, and ask them to keep an eye on trick-or-treaters in CO on Halloween.

Sandy announced that Hope Edmondson and Keith Overstreet had agreed to be write-in candidates for the COCC election on Oct 10.

Pool: Lori said that painting had started on the bathroom building at the pool, but with the next day predicted to be rainy, it probably wouldn’t get finished this week. The painting is being done by an employee of Ray Cowart, the pool maintenance contractor, and needs to be done on a weekday to avoid overtime.
Social: Johanna went over the arrangements for a food truck and a mixed-drinks truck to park in the cul-de-sac in front of the pool from 6-8 pm. The wooden ballot box would be brought by Sandy, who also was going to bring copies of the ballot for any homeowners who had not yet voted. Charlie was scheduled to check the secure mailbox at the pool on the morning of the 11th, which would end the voting period. Treasurer Dan would then validate and count the ballots, reporting the results to the Board by email on Sunday.

Sandy adjourned the meeting at 8:12.