COCC Meeting Minutes – March 2021

Candlelight Oaks Civic Club, Inc
Minutes of Board of Directors Meeting
March 11, 2021

Sandy Ericksen President
Lori Bulla Vice-President & Pool Committee Chair
Dan Gonzalez Treasurer
Marilyn Harper Secretary & Acorn Editor
Hope Edmondson Security Committee Chair
Polina Blossman Deed Restrictions Chair & Website
Dan Sherer Landscaping Chair
-Open- Social Committee Chair
Johanna Wolfe Long Range Planning & Government Outreach

Present: Sandy Ericksen, Dan Sherer, Marilyn Harper, Hope Edmondson, Polina Blossman, Lori Bulla, Johanna Wolfe,. Absent: Dan Gonzalez. NOTE: Due to the ongoing COVID-19 lockdown and social distancing, this meeting was hosted by Sandy using ZOOM.

Sandy opened the meeting at 7:33 pm.

Pool: Lori said the new pump is installed and working well. The pool and bathrooms sustained no damage during the February freeze and power outages. The 2 towering palm trees had the leaves at the top freeze, and will need to be trimmed off, which is beyond the reach of any equipment that any resident would have. Quotes will be obtained from New Image Trees and from Dan Sherer’s tree trimming company. Polina reported that the plants that cover one of the two gazebo structures at the playground have gotten very overgrown, so that will be included in trimming quotes.

Lori said there has been no word from CoH Health Dept whether to expect rule changes for pool operation this year. Lori is modifying the pool membership form to make it clear that the signed forms must be turned in before the member can swim or even have their card activated. This is an important legal liability issue.

There was discussion as to whether the entire process of signing up for pool membership, including payment, could be put online. Polina said she will investigate what vendors could provide a function like that, and what would it cost.

Security: Hope is making trespassing forms available to residents to file with HPD. This is in response to recent problems with a man who once lived in CO and then lived with a relative in COV. On several occasions this year, he has tried to open doors to houses, and created disturbances, but it appears that HPD will not arrest him unless the complainant has No Trespassing papers on file. Hope is concerned at not finding a signed contract with Homeland Protective Services, beyond the first 6 months of operation, which was a try-out period, so she wants to have the current contract printed and signed by both parties. Hope said she would be out of town for a few days, but Dan S arranged to hold the HPS security drive reports for her.

Landscaping: Dan Sherer reported that the current contractor Landscape Texas has had its crew out of circulation with Covid-19 and unable to mow for a while. They will get caught up when able to return to work. The city was observed to be mowing their Tidwell esplanades the first week of March. The proposed renovation of the watering system found on COCC’s 2 esplanades on Bolivia was brought up for discussion, and Dan S made the official motion to spend $1900 to do this work. Johanna seconded, and all present for the Zoom meeting approved. Among new information about this system is that it is similar to a lawn sprinkler system, has auto-timer, and has capability to attach a hose if that feature is ever needed. The plan is to acquire some new native plants for the Bolivia entrance esplanades, if possible from the Near Northwest Mgmt District sponsored Spring sale of hardy plants from Treesearch Farms.

Johanna discussed the possibility of having a Food Truck event at the pool, on an evening in April after Easter, probably either Thursday the 8th, or Friday or Saturday 17-18. There will also be a Drinks Truck. Sandy reported that A.D. Koen says he has now passed the Security Committee baton to Hope, so he is stepping down from his board seat, while his wife Bobbie Koen says that she would eventually like to serve on the COCC board, but it won’t be until after she has retired. She does plan to try to do some Story Time sessions on the 3 cul-de-sacs this year; stay tuned for details. So there is currently a vacancy on the board, which we will try to fill by inducting a volunteer.

Dan G was not present but had emailed the following Treasury report:

February 2021
• Revenues were favorable to budget by $1645
• Expenses were unfavorable to budget by $147.62 due to Security expenses being over budget by $331.40.
• Total Income was favorable to budget by $1789.20

2021 YTD
• Revenues were favorable to budget by $7585
• Expenses were favorable to budget by $5747.61
• Security and Landscaping expenses for February have not hit the accounts by the time the financial statements were ready. They were charged for January
• Total Income was favorable to budget by $13052.83

Accounts Receivable
• There are $10561.65 in assessments due to COCC that are >90 days. 15 residents
• There are $21640 in 2021 assessments that are in the current period. The remainder of these should be paid in the coming months. 60 residents

Deed Restrictions:
Sandy inquired whether it was time to restart DR drive throughs, which have not been done for a year due to Covid-19 restrictions. It was decided that it will be discussed at the next meeting.

There was a brief discussion of the Dan S project to seek local government buy-in on a safety fence along both sides of Tidwell. (See Footnote #1.) Sandy brought up the name of a homeowner that she had seen mentioned in The Leader in connection with request to get CoH to add a traffic light on 43rd St to make it safer for students to get across the street. Marilyn will see if she can find information about that news story.

Sandy adjourned the meeting at 8.44.

Footnote #1. (from last month)
Uniform concrete back-yard fencing on both sides of Tidwell. The main reason would be safety, as there have been a number of very bad vehicle incidents along Tidwell. Wooden fences do not stop drivers who lose control of their vehicles. Dan got an estimate for construction of 5700 linear feet of backyard concrete fencing for all CO lots along Tidwell, and the amount was $825,000.