COCC Meeting Minutes – April 2022

Date: 4/14/2022
Time: 7:30 pm
Facilitator: Sandy Ericksen
In Attendance
Sandy Ericksen*
Dan Sherer *
Cassie Ramsay*
Lori Bulla*
Hope Edmondson
Daniel Gonzalez*
Approval of Minutes
Minutes from January, February, and March meeting was approved and submitted for website posting. Polina confirmed the minutes are posted.
Board Activity/Communication Prior to Meeting
1. Hope has proposed a security communication for face book posting advising neighborhood how to help prevent petty crimes.
2. Johanna has provided a draft of a HOA spend survey
3. Jennifer Romanick has volunteered to make the pool application form more presentable.
4. COV has requested that copies of the Pool Application be distributed to all residence.
5. Polina is creating a new minutes page on the web site to post meeting minutes. This should be accomplished by April’s meeting.
Committee Seats
No new information to discuss.
• Revenues were unfavorable to budget by $5,307
• Expenses were favorable by $8,259
o Landscaping and Security expenses are currently favorable by $9,163
o Pool chemicals are unfavorable by $1502
• Total income was favorable by $2,942

March 2022
• Revenues were unfavorable to budget by $4,123
• Expenses were unfavorable for the month by $2,886
o Landscaping and Pool chemicals were unfavorable to budget by $3,654
• Total income for the month was unfavorable by $7,013

Profits and Losses
• YTD: $42,717 in Gross Revenue, $17,864 in Total Expenses, after deprecation COCC has YTD Net Income of $24,363. I expect this to approach budget i.e. $0 once the landscaping and security expenses have been incurred.
• March: $5,601 in Gross Revenue, $12,415 in Total Expenses, after depreciation COCC has a Monthly Net income of -$6,977

Accounts Receivable
• There are $16,007 in assessments and late fees due to COCC that are from 2021 and prior years from 17 residents.
• There are $16,835 in 2022 assessments from 70 residents. This is anyone that owes more than $370

Pool Report
We have identified that the pool drain covers have expired in age and need to be replaced. We will have to hire a diver to install. The new drains will have a seven-year permit life. The cost of the drains will be $650 plus $150 for instillation.
The social event on the 3rd has assisted in kicking off pool memberships and pavilion rentals. The board discussed two pavilion rental inquiries.
The board discussed options for a trashcan at or near the pool. Further investigation of options will be investigated
Dan sent cancelations with current landscape company and SMC starts beginning of May. Palm trees in pool have been removed and the tree on Bolivia has been trimmed.
Deed Restrictions
Pending May’s meeting.
Hope and Johanna posted security notice to Facebook. Hope pulled all security reports to identify trends in crimes but did not find anything that showed patterns. There are reports placed on Facebook but they are not reported to the police. Hope and Dan requested bids for placement of cameras in the neighborhood. It was determined that the pool is the only place we could place cameras due to power. One option offered solar power cameras that could read license plates but would not pick up pedestrians. Due to the cost, inability to place in traffic areas and the lack of reporting to and response of the police regarding of the crimes in our area the board has elected to review this option in the future.
The board will investigate if neighborhood cameras would assist in lower insurance rates.
Hope will contact Homeland Security to get their opinion on best options to improve safety in the neighborhood.
Acorn Newsletter
The board has discussed free swim for Memorial Day (May 30th). Board elected to smoke brisket and offer boxed lunches to attendees. The board will prepare a plan for organizing and advertising the event outside of meeting.
Follow Up from March
1. Landscaping bids and termination of current contract – Completed
2. Palm Tree health and next steps – Completed
3. Deed restriction continuous violations – will follow up in May meeting
4. Combining communication with CO Village – pending response from Village
5. Historic Pavilion rentals for 2018 and 2019 – will follow up in May meeting
Next Meeting
May 12, 2022 / 7:30, Zoom
Meeting ended 9:04 pm