Category: COCC Meeting Minutes 2017

Meeting attendees 02_09_2017: Officer Burton, Darilene Bonnet, Blanco Gonzalez, Michael Kuhnen, Sandy Ericksen, Trenton Kelley, Marilyn Harper, AD Koen, Richard Solis, Lori Perjak

The meeting began promptly at 7:38pm

Security – A handout of previous months’ SEAL incidents was given to all who attended the meeting. A gray pit bull dog has made an attack toward a neighborhood child. The child is ok. The incident happened near the intersection of Spring Forest Dr. and Bolivia Blvd. inside Candlelight Oaks Village. Please take caution.

Finance – The HOA is 30K short of the dues collection that is anticipated for this year. Approximately 130 residents had paid their dues as of the Feb. meeting. Late notices are to be distributed on March 1. A letter is also to be sent to notify residents of the need to raise HOA dues to $400 per year. A cost projection and specific reasons are planned to be included in the letter to residents.

Landscaping – Cost cutting measures are being investigated in regard to mowing costs.

Deed Restrictions – A drive through is planned for February 18 to seek any deed restriction violations in the neighborhood.

Social – An Easter Egg hunt in the community pool area is being planned for April 15 which is the day before Easter Sunday. On Friday April 14, families will supply 2 dozen plastic eggs for each child filled with a child’s treat. Suggested items are coins and candy. Signage at the entrances/exits of the neighborhood is being investigated to notify more residents.

Records – are being stored

The meeting closed at 8:37pm

January 2017 meeting attendees: Officer D Burton, Lori Perjak, AD Koen, Amelie Fredland, Marilyn Harper, Trenton Kelley, Charlie Bowman, Michael Kuhnen, Richard Solis, Lori Bulla, Sandy Ericksen.

SEAL – The meeting opened with a hand out of SEAL incidents from the previous month. All who attended received a copy of the report reviewed by Officer Burton.

President’s opening – Sandy welcomed 3 new board members and explained the meeting agenda process. We welcome Amelie as VP, Michael as Landscape chair and Richard as social chair.

Safety – neighborhood ACORN vehicle identification stickers are available at the meeting or please contact the board for one. AD will help and provide instruction on where to place the sticker on the vehicle. It will also be featured regularly in the ACORN publication. AD volunteered to be editor for the ACORN. Volunteers will be needed to distribute the ACORN once created.

Pool – Lori B is updating the pool membership forms. A $100 pool membership is now the official fee. The board would also like to get the pool gate reader reinstalled and Ray is getting an estimate. An upper hinge on the easement entrance gate to the park also needs repair. The park is roughly open 7am to 10pm. Some discussion by several followed in regard to easement access and safety for the park area.

Deed restrictions – The board is seeking (1) additional Deed Restriction assistant for monthly drive through with review. A monthly driving review takes approximately 1.5 hours. AD has offered to drive and Marilyn will assist, so one more person is needed. It’s recommended to have (3) people to help with deed restrictions. One person will drive. One person will write down the address and violation. One person will snap a photo for the resident of their deed violation. All (3) review the notes and agree on the deed violation with photo to be US postal mailed to the home owner.

Landscape – Michael asked about an existing landscape contract to review. Currently, there is no contract but there are invoices to review. The Pool area is kept separate from the other landscape budget. The Near Northwest Management District takes care of the center median on Tidwell. Landscape mainly focuses on the sidewalks and trash pickup on Tidwell. Insured work is required. Michael is creating a scope of work and minimum insurance liability recommendation for landscape.

Records – records need to be transferred to the secretary for storage.

Social – Richard began gathering information on the social role and there are many suggestions for events including Neighborhood Night Out in October, a Santa for Christmas time photos, a hay ride for events, an Easter egg hunt, neighborhood picnic, potlucks, outdoor game events and more. Memorial Day, Labor Day and Oaks Fest have been traditional neighborhood gathering events for our community. Lori B has been helping with necessary forms for pool side gatherings. Oaks Fest has been important for COCC elections and has never been a fund raiser for the budget.

Finance – HOA dues will be voted to be raised to $400/year for 2018. A venue is needed for a large COCC gathering to vote for the needed increase in HOA dues. The notice of dues increase will be in future ACORN publications too. The current budget is $171,781.09 and about 40% of the recent HOA dues have been paid. HOA dues are overdue on February 1. A lot of discussion followed concerning the timing of gathering the votes. Door to door collection of official votes will probably be needed before a change to the deed restrictions. A neighborhood resource was suggested to help with the process. He is someone who helped with the last HOA dues increase in 2001.

The meeting closed at 8:45pm.