COCC Meeting Minutes – April 2021

Candlelight Oaks Civic Club, Inc
Minutes of Board of Directors Meeting
April 8, 2021

Sandy Ericksen President
Lori Bulla Vice-President & Pool Committee Chair
Dan Gonzalez Treasurer
Marilyn Harper Secretary & Acorn Editor
Hope Edmondson Security Committee Chair
Polina Blossman Deed Restrictions Chair & Website
Dan Sherer Landscaping Chair
-Open- Social Committee Chair
Johanna Wolfe Long Range Planning & Government Outreach

Present: Sandy Ericksen, Dan Sherer, Marilyn Harper, Hope Edmondson, Lori Bulla, Johanna Wolfe, Dan Gonzalez. Absent: Polina Blossman. NOTE: Due to the ongoing COVID-19 lockdown and social distancing, this meeting was hosted by Sandy using ZOOM.

Sandy opened the meeting at 7:35 pm.

Treasury: Dan went over the stats on the treasury account that he had emailed prior to the meeting. He said that the 15 old deficit accounts noted below will soon be getting demand letters.
March 2021
Revenues were unfavorable to budget by $2395
Expenses were unfavorable to budget by $2785
Total Income was unfavorable to budget by $5180
2021 YTD
Revenues were favorable to budget by $5190
Expenses were favorable to budget by $2689
Total Income was favorable to budget by $7879
Accounts Receivable
There are $13941 in assessments due to COCC that are from previous years – 15 residents
There are $11765 in 2021 assessments that are in the current period – 37 residents

Pool: Lori reported that 6 memberships have been purchased so far. The water has been too cold to be enjoyable. She is going to purchase new light fixtures and new bulbs for the bathrooms. The City of Houston inspection is expected soon, and nothing has been done so far about the new requirement for backwash water to be routed to a sewer line. Lori said that Ray can look into how and where to make that hookup.

Landscaping: Dan Sherer reported that the current contractor Landscape Texas which had its crew sidelined by Covid is back on the job again. The sprinkler system that was approved for the 2 esplanades at the Bolivia entrance from Tidwell has been installed, but there is a hold-up with the City of Houston water department re-authorizing the water meter in that location. No one currently on the board even remembered a time when water was available on those esplanades.

Since New Image Trees is expected to be out soon to cut dead parts off the top of the 2 tall palm trees at the swimming pool, and trim the vines that grow on the pergolas at the playground, Dan wanted to get a tree trunk that has been blocking a sidewalk on Tidwell taken care off. Sandy proposed spending up to $100 to have the fallen trunk removed, Hope seconded, and all approved.

Deed Restrictions:
The question of CO Deed Restrictions was raised by Dan Sherer who was not aware of the DR Home Owner Information Booklet that Gill Daoust had produced several years ago and hand-delivered to every home. Someone checked the website and said that document was available there online. (See Footnote #1.)

Johanna has arranged a Food Truck Social at the pool on Tuesday May 25. There will be food available to purchase from Southern Sliders and beverages available from Tap Truck. She suggested we invite residents of Candlelight Oaks Village to promote sales of pool memberships to them.

Security: There was an incident in early April when several residents posted on RoCO and called Homeland to report a suspicious car driving slowly around the neighborhood. It turned out that it was our HPS security officer driving his personal car, after his marked patrol car was out of service. Lori suggested that if such an event ever occurs again, the officers should use a magnetic Security Patrol sign on the sides of their car. Committee chair Hope Edmondson said she is going to contact HPS about a few changes she would like to see in our contract, and get it signed by both parties, as she does not have a signed contract that covers the month-to-month arrangement we are now in.

Sandy raised the question if the board was ready to revert back to in-person board meetings. Lori is going to check with Advent Lutheran to see if their premises are available for organizations to meet in again. Marilyn suggested that if Advent isn’t available, the pavilion at the pool is a good place to meet in the open air. Someone mentioned mosquitoes.

Sandy adjourned the meeting at 8.23.

Footnote #1.
The CO website has a copy of Gill’s handbook dated 2018, containing the separate and slightly different deed restrictions for the 4 sections. There are also maps and by-laws. Find this on the menu under Resources.