COCC Meeting Minutes – August 2019

Candlelight Oaks Civic Club, Inc
Minutes of Board of Directors Meeting
August 8, 2019

Sandy Ericksen President
Lori Bulla Vice-President & Pool Committee Chair
Charlie Bowman Acting Treasurer
Marilyn Harper Secretary & Acorn Editor
A.D. Koen Security Committee Chair
Michael Kuhnen Deed Restrictions Chair
Darin Lee Landscaping Chair
Cassie Ramsay Social Committee Chair
Johanna Wolfe Long Range Planning & Government Outreach

Present: Sandy Erichsen, Lori Bulla, Marilyn Harper, Cassie Ramsay, Mike Kuhnen, A.D. Koen. Absent: Johanna Wolfe, Darin Lee.
Guest: SEAL Officer Sal Capetillo, resident Dan Gonzalez

Sandy opened the meeting at 7:30 pm and asked SEAL Officer Capetillo to make his report. During the month of July, no crimes were reported to SEAL while they were occurring, but patrolling officers were told of the recovery of a stolen car from Oakhaven, and of a 10:00pm prowler seen by several residents in the 4800 block of Droddy. As our favorite SEAL officer Sgt Bonsey has left SEAL, Officer Capetillo was interested in comments of board members as to how we rate the patrols we have had lately. Marilyn praised recent reports by Officer Jasem Ibrahim who is showing initiative in getting out of the patrol car and talking to residents when he finds open garage doors, vehicles with doors or trunk left open, etc. to be sure the resident is home and is aware of such things. There were complaints that when SEAL officers park the car and get out for foot patrol during the day, they need to be sure not to block mailboxes or trash trucks. Security Chair A.D. has been trying to arrange a meeting with SEAL management to work on a new contract with them.

Pool: Lori reported the pool currently has 74 member families. Sandy has all the supplies needed to replace some missing tiles on the kiddy pool. They will probably wait until local schools open to make it easier to close the pool for a day or two while this work is being done. There was a discussion of the upcoming necessity to have the pool replastered. The timeline will be to get a realistic estimate of the cost, and possibly to select the company to do the work, in time to get this into next year’s budget for the October election. If/when approved, the pool can be closed down for a while in early 2020 for the draining and plastering job. Lori thanked board member Cassie Ramsay and her husband Graham for picking up some new furniture approved for the pool area this year and getting it transported and set up.

Deed Restrictions: The August drive-through will be Sunday the 25th, 11am-1pm. Mike, Marilyn, and Cassie will do it. There was a discussion about storage pods that are still sitting on a few driveways, 2 years after Hurricane Harvey, and Mike suggested we send “friendly grams” to those homeowners, inquiring how much longer will that be necessary.

Social: Cassie already has a graphic ad for the Labor Day Luau she will host at the pool on Monday, Sept 2. We may ask Gill to print it as a 1/4 page handout that we can put in mailboxes the weekend right before that holiday. OaksFest will be held on Saturday, October 12. The Election Edition of the Acorn will be delivered weekend of Sept 28-29, in order to have the ballots available 10 days before final counting at OaksFest.

Treasury: Charlie did not attend the meeting, but had sent spreadsheets to the board earlier in the day, which showed a cash balance on hand of $211,700.80. Sandy reported that of 5 Demand letters recently sent to homeowners with very large unpaid assessments, 3 have paid in full, and the other 2 have made partial payments. There are still 2 properties that are due to get Demand letters, but one may be sold soon and the debt to COCC paid off at closing.

The Directors and Officers insurance is due to be renewed, at the same price that has been paid for a number of years. Charlie is recommending that a bond that protects the COCC assets be switched to a 3-year period, costing $1149.62 but saving money compared to the annual renewal rate. Sandy moved to purchase the 3-year bond, A.D. seconded, and all board members present approved.

Security: A.D. needs to get the new SEAL contract ready for the budget, to be published with the October Acorn. Lori reminded A.D. that we want to be billed monthly, not weekly, for SEAL payments, to cut down on the number of checks that have to be written.

New Board Member: Dan Gonzalez, who came as a guest of his neighbor Mike Kuhnen, expressed an interest in helping with the Treasury. Lori moved that the board induct Dan into our vacancy that has a term expiring in December. Mike seconded, all approved. Dan will work with the board through December, and he will run for that seat in the October election for 2020-2021.

Meeting was adjourned at 9:05 pm.