COCC Meeting Minutes – September 2020

Candlelight Oaks Civic Club, Inc
Minutes of Board of Directors Meeting
September 10, 2020

Sandy Ericksen President
Lori Bulla Vice-President & Pool Committee Chair
Dan Gonzalez Treasurer
Charlie Bowman Volunteer Assistant Treasurer
Marilyn Harper Secretary & Acorn Editor
A.D. Koen Security Committee Chair
Michael Kuhnen Deed Restrictions Chair
Darin Lee Landscaping Chair
Cassie Ramsay Social Committee Chair
Johanna Wolfe Long Range Planning & Government Outreach

Present: Sandy Ericksen, Lori Bulla, A.D. Koen, Cassie Ramsay, Dan Gonzalez, Michael Kuhnen, Marilyn Harper. Not Present: Johanna Wolfe, Darin Lee, Charlie Bowman. NOTE: Due to the ongoing COVID-19 lockdown and social distancing, this meeting was hosted by Sandy using ZOOM technology, with participants either on their computer or cell phone cameras or just phoned in.

Sandy opened the meeting at 7:42 pm.

Treasury: Dan gave us a summary of the treasury, which was that both revenues and expenses were favorable to budget through August. Accounts Receivable still has old debt due to unpaid assessments, to the tune of about $14K.

Pool: Lori reported that she had asked pool caretaker Ray Cowart when the bathroom painting project could start, and he said just about any time. But Mike said he would not be able to prep the inside surfaces until the following week. It was noted that usage at the pool would become lighter as school got busier. Also as it gets cooler, that is preferable for painting.

Social: No social events are planned, but Cassie was asked about getting food trucks for the COCC Election, final stage of which will be held at the pool/playground on October 10, in lieu of OaksFest. The board will meet by Zoom on October 8, but board members who wish to will be present on the 10th with the official voting box, as the last opportunity to turn in your ballots for 2021. Cassie leans toward having Chick-fil-A food truck booked for this occasion, as this company would be a hit with both adults and children. In the meantime, Johanna has been talking to more up-scale food truck vendors, but was concerned by the high minimums that were required to book them. Mike made a motion that the board would guarantee $500 minimum for a food truck vender, Lori seconded, and the motion carried.

Election: It was decided that in order to meet the By Laws requirement that the ballots should be available to homeowners at least 10 days before the election closed, so we would have the October Acorn ready for printer Gill Daoust by Sept 25, and delivered by board members with routes by Sept 28. Deadline for content, including the approved proposed budget and the bios for those running for board seats will be Sept 23.

Security: A.D. said he is still getting the Homeland Protective Service patrol reports, but not very much is seen to be happening here. Marilyn said that she had heard from Polina Blossman, who is our volunteer website admin, that she had found if we wanted to use fillable PDF format for our vacation watch request, we would have to pay for a license to do that. Mike said he has a PDF license that we might be able to use. We will find out if this is workable.

Sandy adjourned the meeting at 8:35.