COCC Meeting Minutes – November 2020

Candlelight Oaks Civic Club, Inc
Minutes of Board of Directors Meeting
November 12, 2020

Sandy Ericksen President
Lori Bulla Vice-President & Pool Committee Chair
Dan Gonzalez Treasurer
Charlie Bowman Volunteer Assistant Treasurer
Marilyn Harper Secretary & Acorn Editor
A.D. Koen Security Committee Chair
Michael Kuhnen Deed Restrictions Chair
Darin Lee Landscaping Chair
Cassie Ramsay Social Committee Chair
Johanna Wolfe Long Range Planning & Government Outreach

Present: Sandy Ericksen, Marilyn Harper, Lori Bulla, Cassie Ramsay, Dan Gonzalez, A.D. Koen. Not Present: Johanna Wolfe, Michael Kuhnen, Darin Lee. Guest: 2021-22 Board Member Dan Sherer. NOTE: Due to the ongoing COVID-19 lockdown and social distancing, this meeting was hosted by Sandy using ZOOM technology.

Sandy opened the meeting at 7:350pm.

Pool: Lori said that one of the two pool pumps was going out and needed to be replaced. Pool maintenance contractor Ray Cowart said it would cost about $1100 to buy the pump, and Ray could install it and get it working after the worst of the autumn leaf drop. Even though the pool will soon be too cold for most swimmers, the pumps have to run constantly to keep the pool in good condition all year. Lori motioned that up to $1200 be approved to get a new pump at the pool, Sandy seconded, and there were no nays among the board members on the Zoom call.

Lori said the painting of the bathrooms at the pool had been completed. Lori and Sandy said everyone who had seen it thought it looked great. The new color is a nice blue that matches the new tiles in the pool.

Treasury: Dan G had emailed the Treasury report through the end of October to Sandy, Charlie, and Marilyn before this meeting. As he was on the call for the meeting, he ran through the main points.
Year To Date:
· Revenues are favorable to budget by $7,240
· Total Expenses are favorable to budget by $3,936
· Total Income is favorable to budget by $11,165
Accounts Receivable:
· $3,630 in 2020 assessments due to COCC – 13 people
· $9,126 in assessments accruing since before 2020 – 7 people
· With credits, there are $11,571 in A/R

Social: Cassie presented her plan for a child-oriented Covid-19 Christmas event on December 13. Social distancing will be observed. We will not hire a Santa this year, but will have a Santa display at the pool or playground. This will be a decorated spot where children can sit for photos. The main event will be a scavenger hunt for items featured in the neighborhood yard displays. Each child who wants to play the game will take a card listing items to look for, such as Santa, reindeer, angel, etc and then search for their items, recording the address where they found each one. Full details will be presented online and in the December Acorn. The Holiday Lights contest will also be judged on January 13th, after dark.

Security: A.D. said he is looking into a spreadsheet format for a monthly security report to be sent to the board. A.D. and new board member for 2021 Hope Edmondson will set up a meeting with HPS owner and manager. Hope has a security background and is expected to transition into that position on the board. A.D. may recommend HPS to Candlelight Oaks Village as their security company.

Landscaping: Board member-elect for 2021-2022 Dan Sherer had expressed an interest in the landscaping chair, being vacated after years of good service by Darin Lee. (Thank you, Darin, for all you have done for CO, and welcome, Dan Sherer.) Sandy mentioned that Marilyn has a map showing the locations where mowing and landscaping are done on our cul-de-sacs and the entrance esplanades at Bolivia. Dan provided his email address so he could be sent that map.

Misc: Sandy wants to get the white brick walls at the Bolivia entrance power-washed before the Christmas holidays. She says there is enough money left from what was approved to paint the bathrooms, to cover paying Ray’s employee Eloy to do the job. As often done before, the homeowners living on the north corners of Bolivia will be asked if their water taps can be used for this job.

Johanna said she would send the board the City traffic study done at Bolivia and Tidwell. She said the City is negative on the idea of having public money spent to reinforce or replace fences along Tidwell, but she is going to talk to our Council Member Amy Peck.

Sandy adjourned the meeting at 8:40.