COCC Meeting Minutes – June 2022

Date: 6/9/2022
Time: 7:39 pm
Facilitator: Sandy Ericksen
In Attendance
Sandy Ericksen
Dan Sherer
Cassie Ramsay
Lori Bulla
Hope Edmondson – via Zoom
Polina Blossman – via Zoom
Daniel Gonzalez
Approval of Minutes
Minutes for May’s meeting have been revised and resubmitted for approval on 6/9.
Board Activity/Communication Prior to Meeting
Committee Seats
There will be a board election in October. The election will be conducted during Oak Fest which will feature Judge Andrea Beall as guest speaker.
Sandy, Dan, Hope and Polina’s seats are up for vote. Sandy, Dan, and Hope have expressed interest in running again. The board will recruit and encourage more residents to join the board. A notice will go out on social media and website to notify residents of the board opportunities.
Below is a summary of the treasurer report for the month ending May 2022. Please let me know if you have any questions.
• Revenues unfavorable to budget by $3,883
o Homeowner dues unfavorable by $8,113
o Member and Non-Member Pool revenue are favorable by $3,800
• Expenses are favorable by $8,508
o Accounting Services, Landscaping and Security expenses are currently favorable by $8,094
o Pool chemicals are unfavorable by $1,084
• Total income is favorable by $4,773 to budget
May 2022
• Revenues for the month were unfavorable to budget by $794
o Homeowner dues unfavorable by $4,109
o Member and Non-Member Pool revenue are favorable by $3,375
• Expenses were unfavorable for the month by $1,469
• Total income for the month was favorable by $837 to budget as we had projected a negative total income for the month
Profits and Losses
• YTD: $61,506 in Gross Revenue, $36,189 in Total Expenses, after deprecation COCC has YTD Net Income of $24,665
• May: $7,945 in Gross Revenue, $7,813 in Total Expenses, after depreciation COCC has a Monthly Net income of $134

Accounts Receivable
• There are $9,499 in assessments and late fees due to COCC that are from 2021 and prior years from 12 residents. This is anyone that owes more than $385.
• There are $6,388 in 2022 assessments from 28 residents.

Sandy sent our 27 letters but only received 4 late dues of those 27.
Pool Report
The pool memberships are at 59 total to date. The pool has had 5 parties and 2 more scheduled for July and August.
Adjustments to the pool gate have been completed but the board discussed further safety and security adjustments that will best serve the gate, pool, and inspections.
The board is assessing the requirement of lifeguards at parties. If the board determines lifeguards are a requirement, this ruling will take affect for summer 2023.
Everything is in working order and all services are being performed per expectation.
Deed Restrictions
There has been some improvement in residents removing pods/containers from their yards/driveways but there are still existing containers that need to be addressed. Residents lacking in maintenance of their yards, homes, and containers are encouraged to communicate the purpose and duration these conditions will continue with the board.
Hope has obtained crime prevention materials that will be distributed via social media and website. In the August board meeting, Hope is requesting a security office come in to speak about crime and crime prevention. The board will heavily promote to neighborhood to promote this speaker.
Our security incidents are minimal compared to Oak Forest and other areas. We have had a few small thefts but no crimes against people.
The board is assessing the streetlights that are out likely due to the gas work happening in the neighborhood. All residents are encouraged to report street light outages to 311.
Acorn Newsletter
Nothing new to report.
The next neighborhood event will be Labor Day followed by Oaks Fest.
Follow Up from April
The pool gate has been worked on, but the board believes further work may be required.
Next Meeting
July 14, 2022 / 7:30, Zoom
Meeting ended 8:34 pm