COCC Meeting Minutes – August 2022

Date: 8/11/2022
Time: 7:33 pm
Facilitator: Sandy Erickson
In Attendance
Sandy Ericksen
Dan Sherer
Cassie Ramsay
Lori Bulla
Hope Edmondson
Daniel Gonzalez
Johanna Wolfe
Approval of Minutes
July non-meeting minutes are still in review
Board Activity/Communication Prior to Meeting
The HOA insurance is up for renewal on August 25, 2022. The rates have not changed. The board voted to renew with existing insurance at current rates.
Committee Seats
The HOA board needs to replace the Treasure position. The board will post the need for Treasure candidates on social media.
Below is a summary of the treasurer report for the month ending July 2022.
YTD vs. Budget
• Revenues unfavorable to budget by $6,899
o Homeowner dues unfavorable by $9,444
o Late fee income, Pavilion rental and Member Pool revenue are favorable by $3,215
• Expenses are unfavorable by $4,484
o Accounting Services, Community Events, Pool/Playground Repairs and Security expenses are currently favorable by $3,545
o Office Supplies, Pool Management, Pool/Playground Maintenance and Pool are unfavorable by $1,918
• Total income is unfavorable by $4,012 to budget

July 2022 vs. Budget
• Revenues for the month were unfavorable to budget by $2,765
o Homeowner dues, Resident and Non-Resident Pool Membership and Pavilion Rental were unfavorable by $2,615
• Expenses were unfavorable for the month by $6,122
o Landscape contract was unfavorable by $5,336 as multiple months paid out this month
• Total income for the month was unfavorable by $8,725 to budget
Profits and Losses
• YTD: $67,570 in Gross Revenue, $59,220 in Total Expenses, after deprecation COCC has YTD Net Income of $7,701
• July: $1,755 in Gross Revenue, $14,785 in Total Expenses, after depreciation COCC has a Monthly Net income of -$12,988
Accounts Receivable
• There are $8,535 in assessments and late fees due to COCC that are from 2021 and prior years from 10 residents. This is anyone that owes more than $385.
• There are $4,588 in 2022 assessments from 22 residents.
Pool Report
The board reports 75 pool memberships and 8 booked parties of which 7 were paid. It has come to the attention of the Board that residents are not aware or not adhering to the rules of pavilion rentals, guests per registered member and/or giving access to the pool area to non-members.
In an effort to address the education of members on the pool rules, the board will provide a list of the pool rules when a resident applies for a pool membership. These rules will be distributed with their pool access gate cards.
In terms of maintenance, the older of the two pool pumps has stopped working. We can not replace the exact model, but we were able to replace the motor and the pump is running effectively. A spare motor was purchased as backup. In addition, due to the heat of the summer and pool use the pool chemical supply has been depleted. Purchase of additional chemicals was necessary to complete the summer season.
Overall, the landscaping service is meeting expectations. The board has noted that limbs along Tidwell needs to be addressed. This will be reported to the service this week.
Deed Restrictions
The board has nothing to report regarding Deed restrictions as of this meeting.
The Homeland July 2022 report states that all shifts occurred during the day. This correlates with the reported daytime theft attempts in the neighborhood.
Residents posted on the Candlelight Oaks Facebook page occurrences of theft in day light hours while residents are home. Residents affected by these thefts and/or attempts have stated they are reporting these incidents to the police.
Residents reported on Facebook two catalytic converters were stolen in the month of July. One of the vehicles were parked on the street and the other in the resident’s driveway at the time of the thefts. At least one of the vehicles was a Toyota.
We have confirmed that Homeland is responsive to vacation watch requests. The July report reflects those residents who placed a vacation watch were adequately addressed in the security shifts.
Acorn Newsletter
The Acorn newsletter is going digital however the Board discussed the need for printed notices for the Labor Day free swim event and the Oaksfest event which is to also include a ballot for voting for open committee positions.
The board voted to hold a Labor Day free swim social event and will discuss options for food and beverage. The board has decided to hold Oaksfest social event on October 15, 2022, between 6 pm and 9 pm. The board will hold the wine pull during Oaksfest. During this event we will have the board vote for open committee positions, vote for an Architectural Control Committee, and will attempt to invite Amy Peck, City Council Member, to speak.
Follow Up from July
Next Meeting
September 8, 2022 / 7:30
Meeting ended: 9:00 pm