Date: 1/12/2023

Time: 7:35 pm

Facilitator: Sandy Erickson

In Attendance

Sandy Ericksen

John Carr

Cassie Ramsay

Dan Sherer

Hope Edmondson

Daniel Gonzalez

Approval of Minutes

December meeting notes were under review

Board Activity/Communication Prior to Meeting

The Board is planning the neighborhood Santa event.

There have been several updates the bayou expansion project.

Committee Seats

Lori has been confirmed as Vice President and Pool Chairman.

Sandy has been confirmed as President.

Hope has been confirmed as Security Chairman.

John has been confirmed as Deed Restriction Chairman.

Cassie Ramsay has been confirmed as Secretary.

Johanna Wolfe has been confirmed as Community out reach and Social Chairman.

Dan Sherrer has been confirmed as Landscape Chairman.

Dan Gonzalez has been confirmed as Treasurer

Financials

120 Residence have paid their dues. Three residences have paid 2022 dues and still owe 2023. Four residents that owed 2 years of dues were sent final demand letters and will be sent to the attorney for collection if the invoices are not paid within two weeks or we have no communication from the resident.

YTD vs. Budget

Revenues unfavorable to budget by $16,038

o Calendar 2023 assessments are now due and were budgeted to start in November

Homeowner dues unfavorable by $17,23
Expenses are unfavorable by $15,800

o Accounting Services, Community Events, Landscaper Extras, Security and Security Repair expenses are currently favorable by $6,069

o Insurance expense, Landscape Contract, office supplies, Pool Chemicals, Other maintenance and repairs are unfavorable by $21,373

Total income is unfavorable by $30,559 to budget

December 2022 vs. Budget

Revenues for the month were favorable to budget by $3,816
Expenses were unfavorable for the month by $5,161

o Landscape contract and Security were unfavorable by $5,084

Total income for the month was unfavorable by $1,184 to budget

Profits and Losses

YTD: $97,696 in Gross Revenue, $127,886 in Total Expenses, after deprecation COCC has YTD Net Income of -$30,830
December: $21,941 in Gross Revenue, $13,620 in Total Expenses, after depreciation COCC has a Monthly Net income of $8,322

Accounts Receivable

There are $16,219 in assessments and late fees due to COCC that are from 2022 and prior years from 18 residents. This is anyone that owes more than $360.
There are $55,404 in 2023 assessments from 158 residents.

Pool Report

Committee Chair Lori Bulla was not able to attend the meeting. No pool related matters to report.

Landscaping

Everything is in working order and the winter plants have been installed.

Deed Restrictions

The next deed restriction drive will be Saturday February 4^th. Since last months call, John Carr has been able to reach the development group for the Townhouse development. John has constructed a letter to address the boards concerned regarding flooding but also introduce the neighborhoods amenities and opportunity to join the pool, coordinate with security coverage with Homeland and utilize the park.

John confirmed there will be twenty-three residences on zero lots and a retention pond will be constructed. The price of the townhomes will start at $350,000 price point.

Security

Submitted: Hope Edmondson, Security Liaison

NEIGHBORHOOD SECURITY OVERVIEW:

In response to resident complaints regarding fireworks on holidays we added patrol. We hired Homeland for extra patrols on Christmas Eve and New Years Eve at a rate of $50 an hour. I saw them in action approach a neighbor, I did not call for dispatch.

New Year’s Eve was ineffective over all.

Christmas Eve, not many fireworks, most outside the neighborhood.

We have a slender white male walking the neighborhood and pilfering cars. We don’t have any other persons identified in the past 45 days.

We do not have any crimes against persons or property for this period.

No police reports, no reports to the board via email or otherwise.

We received almost all patrols 5-10 pm and later the month of December.

CRIMES AGAINST PERSONS:

No crimes against persons reported, no home burglaries, no robberies.

VEHICLE THEFT:

No vehicle thefts reported

PROPERTY THEFT:

None reported to board, mail report to FB

AUTO BURGLARIES:

None reported to board

HOMELAND SECURITY DISPATCH:

12/18/2022 House Fire Bolivia

Officer [REDACTED] completed report and texted me photos 6 am.

December 29, 2022 3:00 pm Security Report

[REDACTED] security officer had first noticed the lady with packages walking on Bolivia and called HPD through operations before the call came from the resident to Homeland.

The subject was taken into custody on the North side of Tidwell at the dead-end street, HPD mental illness.

Officer [REDACTED] came to my home and [REDACTED] debriefed him. He reminded me he cannot profile people on the street. This could be a resident or guest of a resident. He said he approached the lady and she said her cousin lived on the corner house, the single story. He cannot require her to present ID. She went to the house, a b/m answered and they carried on a conversation like he and I were in my foyer. The man was not in distress, and looked like he knew her. He waved her towards the north.

[REDACTED] continued to observe her. She went to the burned house. And then across Tidwell. He said he observed HPD arrive, she was in distress yelling. He showed me on google maps her route. She was approached by HPD at the dead-end street near of Tidwell adjacent to the church, north of Bolivia. [REDACTED] has always been more proactive than other guards. He said he is doing his best; he was genuine and concerned that we were not happy. I explained I am very satisfied with his help, and I understand the restrictions and contractual regulations.

HPD did file an incident report. Not any evidence that mail was stolen according to Security officer and resident at the end. No one offered up security of the mail theft.

01/09/2023 2:22 pm [REDACTED] called Homeland regarding a solicitor, the dispatcher spoke great English and called me back letting me know there was no patrol on duty.

HOMELAND OFFICER’S DAILY REPORT

[REDACTED] reviewed the daily reports for December 1, through January 11,2023. Comments on people cleaning the pool and sitting outside.

12/18/2022 House Fire Bolivia

Officer [REDACTED] completed report and texted me photos 6 am.

December 29, 2022 3:00 pm Security Report

[REDACTED] security officer had first noticed the lady with packages walking on Bolivia and called HPD through operations before the call came from the resident to Homeland.

The subject was taken into custody on the North side of Tidwell at the dead-end street, HPD mental illness.

Officer [REDACTED] came to my home and I debriefed him. He reminded me he cannot profile people on the street. This could be a resident or guest of a resident. He said he approached the lady and she said her cousin lived on the corner house, the single story. He cannot require her to present ID. She went to the house, a b/m answered and they carried on a conversation like he and I were in my foyer. The man was not in distress, and looked like he knew her. He waved her towards the north.

HPD did file an incident report. Not any evidence that mail was stolen according to Security officer and resident at the end. No one offered up security of the mail theft.

FACEBOOK POSTS:

December 10, 2022

[REDACTED] posted a photo of a male h/m or w/m dark hair 30 plus walking through neighborhood. He has been seen knocking on doors for several days in the past. She had a great picture.

December 13, 2022

[REDACTED] posted photos of a white male and pick up on FB, plates illegible. W/M rifling cars took a pit stop on a yard. Looks like next to the [REDACTED] on Fallen Oaks. HPD responded. Neighbor got pics and he left.

December 18, 2022 6:00 am

[REDACTED] House Fire, Officer Kaahn of Homeland responded to calls and met the police and fire onsite. He texted me a report and photos. The do respond to significant calls.

December 25, 2022

[REDACTED] reported a white male and a vehicle acting suspiciously. A white female wearing a blanket. White Toyota newer model. Suspected cars on Oak Shadows

December 29, 2022 4:03 pm 3:00 pm Security Report

Resident [REDACTED] on Bolivia posted a photo and comments about a mature b/f taking mail from mailboxes. He said he contact Homeland; he said Homeland drove by.

I contact Homeland and asked how to respond to the residents, that we need Homeland to contact the resident that called. [REDACTED] responded that our security officer had first noticed the lady with packages walking on Bolivia and called HPD through operations before the call came from the resident to Homeland.

The subject was taken into custody on the North side of Tidwell at the dead-end street, HPD mental illness.

Officer [REDACTED] came to my home and I debriefed him. He reminded me he cannot profile people on the street. This could be a resident or guest of a resident. He said he approached the lady and she said her cousin lived on the corner house, the single story. He can not require her to present ID. She went to the house, a b/m answered and they carried on a conversation like he and I were in my foyer. The man was not in distress, and looked like he knew her. He waved her towards the north.

[REDACTED] continued to observe her. She went to the burned house. And then across Tidwell. He said he observed HPD arrive, she was in distress yelling. He showed me on google maps her route. She was approached by HPD at the dead-end street near of Tidwell adjacent to the church, north of Bolivia. Ismail Abid has always been more proactive than other guards. He said he is doing his best; he was genuine and concerned that we were not happy. I explained I am very satisfied with his help, and I understand the restrictions and contractual regulations.

HPD did file an incident report. Not any evidence that mail was stolen according to Security officer and resident at the end. No one offered up security of the mail theft.

There were the usual Facebook complaints by the usual complainers, that they do not believe Homeland is providing service. I used the opportunity to mention annual dues increase. Someone brought up the Deed restrictions stating Constables.

January 4, 2023 4-5:00 am 5022 and 5011 Fallen Oaks

Resident [REDACTED] contacted me to tell me about a white Avalanche Truck sitting on his curb across from my house. It had been there more than 30 minutes, and appeared to have two people inside. I called Homeland and we both called HPD. No formal report made, vehicle and driver identified by HPD.

An Officer responded quickly. [REDACTED] were able to see the driver from inside our house, white male, 19-24 black beanie & it seemed too hot for a beanie. We watched as the Avalanche left westbound on Fallen Oaks very slowly. We never saw the passenger that [REDACTED] saw.

HPD told [REDACTED] the young man had a TDL and the vehicle registration matched an address in COV on Spring Forest. The male told him that his truck overheated and he was waiting for it to cool off. That did not match [REDACTED] comments that the truck was running

We suspect that it was a team canvassing for theft. The vehicle was pointed at the house under construction. [REDACTED] have not followed up with that homeowner, [REDACTED] do not have contact. [REDACTED] does. Considered verifying no theft.

He first noticed the truck when his dog started retching and he had to go outside. Otherwise, he would not have noticed. Plates not visible and neither of us wanted to go out and get plates. I called [REDACTED] lives across Bolivia and walks his dog around 4:30 am, I asked him to get the plates as he came by. [REDACTED] confirmed that the white Avalanche turned and went towards Spring Forest.

I later heard from [REDACTED] that he noticed the brake lights on at 4:30 am and wondered why they were on so long.

Acorn Newsletter

.Nothing to report.

Social

The pictures with Santa occurred December 17^th followed by a community hayride

Follow Up from December

N/A

Next Meeting

February 12, 2023 / 7:30 pm

Meeting ended: 8:38 pm