Date: 3/09/2023
Time: 7:35 pm
Facilitator: Sandy Erickson
In Attendance
Sandy Ericksen
John Carr
Cassie Ramsay
Dan Sherer
Hope Edmondson
Lori
Approval of Minutes
Board Activity/Communication Prior to Meeting
It was communicated to board members that a few of the no trespassing sighs were on the ground in and around the pool / playground.
The board notated that the debris piles along the bayou have been moved to the south of the property and at greater mass.
The board received a response to a deed restriction letter with a plan to address violations. The board expressed their appreciation for the direct response and is always willing to work the residence.
The latest update on the Bayou project from the HCFCD: E005 is underway as noted in the December update and the engineering team is still working on the new bid package for E006 (which will become E007 once it goes out for bid). On February 7, at the time of this email, the PM did confirm that we are still targeting early 2023 for the re-bid. We have a meeting this week and should learn more at that time.
Committee Seats
N/A
Financials
4 final demand, 2 paid, 1 will pay end of month and the 4th is going to the attorney. We have over 200 residence that have paid for the year.
February vs. Budget
• Revenues were unfavorable by $790
• Expenses were unfavorable by $302
o Accounting Services and Pool chemicals were favorable by $792
o Security was unfavorable by $979
• Total income was slightly unfavorable by $266
YTD vs. Budget
• Revenues favorable to budget by $16,320
• Expenses were slightly unfavorable to budget by $394
o Accounting Services, Landscape Contract, Pool chemicals and Pool Management expenses are currently favorable by $2,856
o Pool/Playground Maintenance and Security are unfavorable by $3,130
• Total income is favorable by $17,038 to budget
Profits and Losses
• February: $13,494 in Gross Revenue, $8,662 in Total Expenses, after deprecation COCC has Net Income of $4,833
• YTD: $54,620 in Gross Revenue, $17,543 in Total Expenses, after depreciation COCC has YTD Net Income of $37,080
Accounts Receivable
• There are $13,864 in assessments and late fees due to COCC that are from 2022 and prior years from 14 residents. This is anyone that owes more than $360.
• There are $18,274 in 2023 assessments from 58 residents.
Pool Report
We should have 7 memberships completed by next week. Attempting to keep up with the leaf and pollen debris has become a difficult task. Lori has been working hard on trying to keep up but the board does not recommend using the pool for spring break week.
Landscaping
Late last month a tree on Bayou Vista was trimmed because it was overgrown and touching cars. The board has discussed a spring clean event. The goal is to clean up the area around the pool and pay ground. John Carr will provide the board a list of tasks and then we will promote to residence for volunteers.
Deed Restrictions
Deed restriction letter will be going out by next week. We are receiving responses from residence regarding the last batch of deed
Security
The Homeland Security approached solicitors in the neighborhood and asked them to leave.
Acorn Newsletter
Nothing to report.
Social
The board will review the budget and plans for an Easter event for Saturday 4/9 and announce to residence if approved. The board will prepare for David Galago One Man Band and the tap truck. The board will investigate acquiring a food truck.
The board will also like to have a Neighborhood Spring Cleanup. Details will be determined and advertised for resident volunteers.
Guest Attendee
Amanda Edwards joined the call. Amanda Edwards was Candlelight Oaks former councilman and is now running mayor city of Houston. She is focused on crime, police staff, city finance, municipal finance attorney background and can navigate complicated financial challenges.
Native Houstonian and grew up in inward forest. Graduated from Emmory and went on to Harvard Law School. A full biography on Amanda Edwards and be found at Https://amandakedwards.com/bio/
1st time in 8 year Nov. 2023 general election
Follow Up from December
N/A
Next Meeting
April 11, 2023 / 7:30 pm
Meeting ended: 8:36 pm