Candlelight Oaks Board Meeting
Date: 8/10/2023
Time: 7:37 pm
Facilitator: Sandy Erickson
In Attendance
Sandy Ericksen
Cassie Ramsay
Dan Gonzalez
Lori Bulla
Johanna Wolfe
Hope Edmondson
John Carr
Dan Sherer
Approval of Minutes
All minutes are approved and posted.
Board Activity/Communication Prior to Meeting
Nothing to report.
Committee Seats
The board is recruiting for board members this October. The board is still in need of a
replacement treasurer.
Financials
Below is a summary of the treasurer report for the month ending July 2023.
July vs. Budget
· Revenues were unfavorable by $2,602
· Expenses were unfavorable by $2,389
o Security was unfavorable by $844
· Total income was unfavorable by $53
YTD vs. Budget
· Revenues favorable to budget by $2,644
· Expenses were favorable to budget by $3,760
o Accounting Services, Insurance, Landscape Contract, Pool Management, Pool/Playground
repairs, Security Repairs expenses are currently favorable by $9,808
o Security was unfavorable by $6,381
· Total income is favorable by $7,534 to budget
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Profits and Losses
· July: $2,037 in Gross Revenue, $7,600 in Total Expenses, after deprecation COCC has Net Income of
-$5,563
· YTD: $78,314 in Gross Revenue, $63,572 in Total Expenses, after depreciation COCC has YTD Net
Income of $14,751
Accounts Receivable
· There are $9,111 in assessments and late fees due to COCC that are from 2022 and prior years
from 9 residents. This is anyone that owes more than $390.
· There are $7,846 in 2023 assessments from 24 residents.
The board sent out twenty-one (21) past due letters to residents in arears and three (3) residents made
payments to their accounts. The board will assess fees to delinquent dues. The Board employees a management
group that charges for every call and letter that is sent out. These costs are part of the added fees to delinquent
dues.
Pool Report
We have sixty-nine memberships with one new membership that was processed this week.
The board was required to buy additional chemicals. Our supply purchased for the season was
depleted in July. The order was the same quantity as originally placed in April. This double of
purchase of chemicals for the year is due to the heat. Should we have a break in the hot
weather, the amount of chemicals required will be reduced.
Over the weekend, residents reported that there was a loud high-pitched sound coming from
the pump shed. It was discovered that the motor of the oldest pump which controls the bottom
drain was going out. Fortunately, we had a reserve motor that was purchased last year. The
motor was replaced quickly with no interruption to the pool. The board will need to decide how
to proceed in the future should the a pump fail as there is no backup.
We have had four pavilion rentals cancelled in a row. The resident’s rental checks were
returned. There is one rental booked. The board has not received notice that this rental will be
cancelled.
There are concerns that the trees in the pool area are not getting enough water.
Landscaping
The board is investigating Tree of Life program that is donating trees. A goal would be to
obtain several trees for the pool and esplanades. Any additional trees may be distributed out to
residence via a first come first serve basis. The board is proposing to offer planting of the trees
for residence for a $30.00 donation.
The board is also investigating a grant that will provide money to help with neighborhood
improvements. The board is discussing ways to use grant money the most efficiently and will
make the most impact to the neighborhood. One item of interest to the board is neighborhood
signage.
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Deed Restrictions
The board continues to address deed restrictions issues but recognizes that many of the
residents have made improvements. There was a garage fire on the south side of the
neighborhood. The board encourages all residents to investigate the wiring of their homes if
they still have the original aluminum wiring.
The board is investigating Tree of Life program that is donating trees. A goal would be to
obtain several trees for the pool and esplanades. Any additional trees may be distributed out to
residence via a first come first serve basis. The board is proposing to offer planting of the trees
for residence for a $30.00 donation.
Security
The board recommends residents be cautious on Antoine and the gas stations at Tidwell and TC Jester.
There has been criminal activity that is not getting publicity. It is important that residents are aware of
their surroundings. The neighborhood has had three known incidents of vandalism to homes. There have
also been two reported home fires.
Summary:
1. No crime incidents reported to the board.
2. No crime incidents mentioned on Facebook.
3. Bolivia vacant house is being repaired but has experienced 2 post fire thefts. These incidents
were not reported to the board.
4. There was a garage fire to a home on Droddy.
Acorn Newsletter
Nothing to report.
Social
The board intends to have a Labor Day event Monday September 4 th 2 pm – 6 pm for
residences. The board provide food, invite the tab truck back and possibly have live music.
Guest Attendee
No resident in attendance.
Follow Up from July
Nothing to review.
Next Meeting
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September 14, 2023 / 7:30 pm
Meeting ended: 8:31 pm