Date: 2/09/2023
Time:
Facilitator: Sandy Erickson
In Attendance
Sandy Ericksen
John Carr
Dan Sherer
Hope Edmondson
Daniel Gonzalez
Johanna Wolfe
Lori Bulla
Julia Ossemi-Seied of Sallie Alcorn’s office – guest attendee
Approval of Minutes
January Minutes submitted for board review (4/3/2023)
Board Activity/Communication Prior to Meeting
Committee Seats
N/A
Financials
January and YTD vs. Budget
- Revenues favorable to budget by $17,050
- Expenses were at budget -$91.68
o Accounting Services, Landscape Contract and Pool Management expenses are currently favorable by $1,409
o Pool/Playground Maintenance and Security are unfavorable by $6,065
- Total income is unfavorable by $17,304 to budget
Profits and Losses
- YTD/January: $41,125 in Gross Revenue, $8,881 in Total Expenses, after deprecation COCC has YTD Net Income of $32,244
Accounts Receivable
- There are $15,394 in assessments and late fees due to COCC that are from 2022 and prior years from 16 residents. This is anyone that owes more than $360.
- There are $27,009 in 2023 assessments from 82 residents.
Pool Report
Lori reported there was one pool membership for the 2023 season. The board reviewed the analysis of the pool membership fees and proposed / voted the annual pool fees stay the same for the Villages and Candlelight Oaks. Lori reminded the board of her pool supply comparisons and the obtained bids. The difference from 2022 is about $175.00 increase in cost.
In previous years the pool only experienced major repairs very seven years for much lower rates. Last year we had to replace a motor and experience other unexpected costs. Lori does not anticipate these expenses to happen soon.
In anticipation of the 2023 pool season, Lori has created a welcome letter that will be handed out with all renewals. The letter will reiterate the rules. In the 2022 season we experienced several rule violations such as to many guests per member. In review of the guest rule, the board voted to change the ten guest per member to five guests. Further, all pool memberships are subject to cancellation due to violations of rules.
Landscaping
Nothing to report this month.
Deed Restrictions
The February deed restriction event resulted in:
One (1) pending warning notice.
Six (6) warning letters notifying residence of possible violations.
Two (2) follow up letters to residence progress on reported repair plans.
Six (6) initial letters notifying residence of violations.
Three (3) second notice letters requesting a response for previous identified violations that have not been addressed. One of the second notices has also been labeled a possible fire hazard.
One (1) third notice letter requesting a response for previous identifications violations and no response to the warning, first letter or second letter.
Six (6) final demand letters were sent out of which one designates a deadline before the matter is handed over to the attorney.
The reported deed violations include but are not limited to overgrown landscape, a parked campers/camper vans in driveway, deterioration to exterior, broken windows, mold and mildew to exterior, peeling windows, missing shutters, collapsing fences, damage/rot to columns, etc.
Security
Hope reported one security event since the last meeting. A theft to a residence home occurred. It is suspected a moving company arrive early and took the residence belongings. Also, there was a reported vehicle running at 4 am. This same vehicle was observed in COV running on another day for over 45 minutes with the lights on.
Acorn Newsletter
.Nothing to report.
Social
Guest Attendee
Julia Ossemi-Seied representative of the Office of Council Member Sallie Alcorn, At-Large 5 attended the board meeting. The board shared photos and the location of the accumulating dump site. The board brought up concerns regarding privacy and further discussed the contractor bankruptcy on the bayou project which has been stalled for the last two (2) years.
Julia informed the board that the city applied for GLO after Harvey but did not receive any funds. Harris county did receive $750,000,000 and some of the funds are designated to continue some projects. If the city does not have the liquid funds to finish the project, the city will sue the company and insurer and liquidity may be available by June.
Julia stated that the dumping was mostly on the county area. She will follow up to determine the department in charge. Julia asked for photos of the dumping and previous and current pictures of the bayou.
Follow Up from January
N/A
Next Meeting
March 9, 2023 / 7:30 pm
Meeting ended: